How to optimize spare parts inventory?

Improve your maintenance stock management with CMMS and cloud manufacturing and face the rules of the anti-waste law.

environmental protection

Any company, whatever its type of business, may need to produce physical objects. However, the conventional production route can prove to be very expensive, particularly when it comes to transporting and storing spare parts. Production sites often lie far away from where the demand or customer are located, resulting in higher logistics costs. What’s more, parts produced in large quantities are put in storage and can go unused. They end up deteriorating and being thrown away, despite the fact that society today prioritises eco-friendly practices and environmental protection.

Optimised stock management encouraged by the anti-waste law

The government plans to introduce relatively stringent measures through the anti-waste law. The purpose of these measures is to implement a circular economy by accelerating changes in consumption and production models. With this in mind, stockpile destruction by companies across all sectors of activity will be prohibited from 2022 onwards. Failure to comply with this law can result in a fine of up to €15,000, on top of the time and money already wasted through sub-optimal inventory management.

To comply with these directives, industries have no choice but to find innovative ways to maintain their equipment, manage their merchandise and produce. Solutions exist today to enable these entities to successfully break into Industry 4.0. This fourth industrial revolution is defined as the merging of the digital world with real-world products and services. The newly developed technologies make it possible to start production immediately and as near as possible to where the demand is.

Use a CMMS to improve management of spare parts

Optimising spare parts management is a key performance lever for maintenance activities.

In fact, having parts available at the right time has a direct impact on equipment availability. On the other hand, these parts represent a significant item on the maintenance budget, both in terms of purchases and logistics costs (transport, storage, handling).

So it becomes a question of finding the right balance for the maintenance department to have a sufficient number of critical parts without ‘overstocking’.

Prevent stock-outs with your CMMS

Running out of spare parts is expensive. Either extending a scheduled production shutdown because of a missing part or running a risk by continuing to operate equipment while waiting for a part to arrive often winds up costing thousands of euros. On some production lines, downtime can cost upwards of €10,000 an hour. To this exorbitant cost is inevitably added the more expensive rush order from the supplier, not to mention the time repairs will take.

There are a variety of reasons why parts may be out of stock, but the most common is failure to order parts as they are used.

A CMMS is the best tool for keeping track of your stock levels. Simply record the number of parts that were used to complete each work order. Your CMMS will then automatically subtract that number from the parts in your stock. Then, when your stock falls below the specified minimum threshold, it can automatically send a resupply alert.

Anticipate, plan and organise work

In addition to monitoring key indicators such as MTTR (Mean Time To Repair) or MTBF (Mean Time Between Failures), following a preventive maintenance plan and having total visibility of maintenance costs (often simplified by an interface with your ERP), the CMMS allows you to anticipate, predict and better organise work.

stock management maintenance technician

Also, if you reserve a part long enough in advance to then have time to resupply and use it, you don’t need to store the part in question. The purchase will be on demand without storage costs.

Get your critical spare parts without any delay or time crunch

Modern society is becoming increasingly demanding when it comes to the immediacy of production. With the arrival of new technologies on the market, the industrial world is undergoing a ma-jor transition in how production is carried out.

Cloud Manufacturing is a booming technology that enables immediate production as close to the demand as possible, while satisfying the economic, societal and environmental challenges of to-day’s world. Users are able to store just the digital data for their parts, making them easier to manage while eliminating the bulk of physical stores. They can then launch part production by easily accessing connected and available means of production.

In addition to cutting down on physical stocks, Cloud Manufacturing also reduces transport times and costs through local production. The prompt supply of spare parts guarantees production line continuity. Companies therefore benefit from a high-performance business model with optimal maintenance management.

CMMS and Cloud Manufacturing: two essentials for efficient maintenance

All industries with equipment, infrastructure and vehicles requiring maintenance can profit from the use of a CMMS (Computerised Maintenance Management System). As a genuine management support tool, it primarily assists companies’ maintenance departments in their day-to-day, ensuring maximum availability and reliability of equipment and infrastructure. On top of that, the software provides the ability to efficiently manage maintenance procedures, stocks, procurement, budgets and workers.

As for Cloud Manufacturing, this is a new and growing production model that allows simple access to means of production via software, enabling users to manufacture any type of object without necessarily possessing the infrastructure needed for its production. Nowadays, a number of platforms offer access to immediate production using additive manufacturing equipment (industrial 3D printing), making it possible to obtain a wide variety of tailor-made parts on demand.

By combining CMMS and Cloud Manufacturing, companies can implement an efficient system for equipment maintenance. New production technologies actually make it possible to manufacture the parts needed to keep the machines in good working order and to repair them quickly if they break down. In addition to simplifying the manufacture of products that sometimes cannot be produced via traditional production methods, employing Cloud Manufacturing often makes it possible to lower the cost of these parts.

DIMO Maint’s partnership with Beelse means you can get spare parts when you need them, without having to keep them in stock. As a result, responsiveness to maintenance operations is enhanced. What’s more, ease of operations for teams is improved, while storage costs drop.


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